Executive Assistant

Full-time
Italy-Verrone
Posted 7 months ago

SCOPE

The Executive Assistant is responsible for providing personalized secretarial and administrative support in a well-organized and timely manner. The role will work on a one-to-one basis on a variety of tasks related to the Group CEO and Top Management’s working life and communication.

MAIN RESPONSIBILITIES

  • Act as the point of contact between the manager and internal/external clients;
  • Screen and direct phone calls and distribute correspondence;
  • Handle requests and queries appropriately;
  • Manage diary and schedule meetings and appointments;
  • Make travel arrangements;
  • Take dictation and minutes;
  • Source office supplies;
  • Produce reports, presentations and briefs;
  • Devise and maintain office filing system

REPORTING STRUCTURE

Reports directly toGroup CEO
Reports functionally to
Role with Supervisor responsibilityNo

QUALIFICATIONS

 RequiredDesired
Level of educationHigh School DegreeBachelor’s Degree
Years of work experience2-3 years of experience in structured companiesMore than 3 years in multinational companies
Licences / CertificatesDriving License
LanguagesKnowledge of English – level B2Knowledge of English – level C1
Othern/aSustainability
Working KnowledgeKnowledge of office management systems and proceduresWork experience as a Personal Assistant
Technical SkillsGood knowledge of MS Office
Soft SkillsDiscretion and confidentiality
Strong organizational and time management skills
Good verbal and written communications skills
Ability to multitask and prioritize daily workload

Job Features

Job CategoryGeneral Management
Job levelMid-level position

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